Privacy Note

About This Note

This Privacy Note explains how the Nepali Society of Thunder Bay (NEST) collects, uses, and handles information submitted through this website and its forms. NEST is a volunteer-run community organization, not a business or government agency. We take privacy seriously and handle personal information with care and discretion.

What Information We Collect

NEST collects personal information only when you choose to provide it, for example, when you submit a contact form, apply for membership, submit a volunteer interest form, submit a sponsorship or donation inquiry, or register for an event. The types of information you may provide include:

• Name
• Email address
• Phone number
• General location (e.g., whether you are in Thunder Bay)
• Your message or request

How We Use Your Information

We use the information you provide only for the purpose for which it was submitted: to respond to your message, to process your membership application, to contact you about volunteering, to follow up on a sponsorship or donation inquiry, or to manage event registration.

We do not use your information for commercial marketing, and we do not sell your information to any third party.

Who Has Access

Your information is accessible to NEST board members and authorized volunteers who need it to respond to your submission or manage community activities. We limit access to those with a legitimate need.

How Form Submissions Are Handled

Form submissions on this website are processed through our website host's form-handling service and are accessible to authorized board members and administrators. The host's own privacy policy applies to how submission data is processed and stored. NEST is not responsible for third-party data practices beyond our control.

Photos and Videos at Events

Photos and videos may be taken at NEST events for community documentation and social media purposes. If you do not wish to be photographed at an event, please inform the event coordinator. NEST will make reasonable efforts to accommodate your preference, but cannot guarantee that photographs shared by other community members through unofficial channels will be controlled or removed.

Third-Party Links

This website may include links to external websites. NEST is not responsible for the privacy practices of those websites. Please review their privacy policies directly.

Data Retention

NEST retains submitted information for as long as it is needed for the purpose for which it was collected, or as required to manage the organization responsibly.

Your Rights

If you have submitted information to NEST and wish to request access to it, correction, or deletion, please contact us. We will do our best to respond to your request within a reasonable timeframe.

Questions

If you have questions about how NEST handles your personal information, please contact us.